SAVE THE DATES – ARW Regional Council Fall Meeting October 25 & 26th
Payroll Scams: Targeting Churches and Ministry Personnel
This summer we have become aware of a “payroll scam” targeting ministry personnel and other staff members of churches.
How the Payroll Scam works:
- Scammers review websites of churches and learn the positions of each staff member to understand the staff structure in an attempt to steal staff’s salary.
- After they get to know who the staff members are and what their role is within the church, they target a particular staff member(s) and create an email address that is very similar to the person’s real email address ie minister@butterflyuc.com to minister1@butterflyuc.com and then use that email to contact the treasurer or bookkeeper to have their payroll auto-deposit banking information changed.
- Another way a scammer can get access to staff email address is by hacking into the churches email server and gain control over staff emails. Once they have this control they can send an email directly from the staff members real account to community members or other staff. These emails will only be detected if the staff member check their “sent” emails.
- The outcome of the payroll scam is the targeted staff member is only alerted on pay day when their payroll is not deposited into their account and then contacts the church payroll administrator to find out a false request has been made to alter their payroll information. The payroll is deposited into the scammers account and will be a financial loss to the church.
How to avoid the Payroll Scam:
- Ensure that the payroll administrator on your staff team whether they are the treasurer, bookkeeper or church administrator use extra precautions when processing changes to payroll details for staff members.
- The best precaution is to respond in person or by telephone to verify any payroll information change requests.
- Have the staff member fill out a payroll change form in the office with a witness.
- Develop basic security protocols within the staff team and church council as an example, two staff members must approve financial transactions on behalf of the church ie cheque signing, payroll changes etc.
- Install trustworthy web security systems on all church devices.
Stay alert and be safe online and on the phone.
[Photo: John Schnobrich via Unsplash]
Reporting Form for Incidents
As Pride season continues, hate incidents, assault, hostility and pushback in communities across the nation are on the rise, and some of these incidents go unreported and/or undocumented.
The United Church of Canada is beginning to collate information on these incidents, to map out patterns and also to encourage reporting, create awareness, and support advocacy initiatives.
Unfortunately many congregations and other ministries have already experienced anti-2SLGBTQIA+ pushback. The regional council has created a reporting form for such incidents. Should you experience any incidents, please fill out the form and help us work together to address the pushback against 2SLGBTQIA+ rights and wellness here:
Incident Form
And may you have a happy and safe summer.
Thérèse Samuel
Antler River Watershed, Western Ontario Waterways, Horseshoe Falls
The United Church of Canada Draft Apology 2SLGBTQIA+
Photo Credit Hannah Voggenhuber via Unsplash
Feedback on a draft apology to members of the 2S and LGBTQIA+ communities by The United Church of Canada
The United Church of Canada’s Apology Task Group invites feedback on a draft apology to members of the 2S and LGBTQIA+ communities harmed by The United Church of Canada. This is a part of the United Church’s commitment to continued learning, reconciliation and action. A volunteer apology task group was appointed in November 2023, to draft an intentional living apology that moves beyond a statement to explicit action. Recognizing the need for apologies to be lived into with action, the apology task group has developed this statement in response to the findings of Iridesce: The Living Apology Project and the 2011 National LGBT Consultation, for which feedback is welcome. Further engagement with communities of faith is planned in town hall meetings commencing later this Fall.
The draft and feedback survey can be found here.
At the 42nd General Council, the church approved support for a national process of a Living Apology installation project for dialogue, story-telling, education, and reconciliation with persons who identify as sexual or gender diverse including but not limited to Two-Spirited, Lesbian, Gay, Bi-sexual, Transgender, Queer persons. The Iridesce: The Living Apology Project launched in 2017 and was a collaboration between the General Council Office (GCO) and Affirm United/S’affirmer Ensemble (AU/SE).
Over three years, the project gathered stories from across the United Church and submitted its final report to the General Secretary in July 2020. Upon review of the report, it was recommended that the General Council Office (GCO) form a working group to recommend follow-up actions to the General Council Executive. The working group concluded and submitted formal recommendations for follow-up on the Iridesce Project in January 2023. Among the recommendations was the crafting and offering an apology to 2S and LGBTQIA+ communities.
The apology task group members are Rev. Tricia Gerhard , Rev. Michiko Bown-Kai, Christine Dolson, Rev. Aaron Miechkota and Frederick Monteith. Further inquiries can be directed to Rev. Tricia Gerhard at minister@westworth.ca or through the GCO liaison to the task group, Jane Thirikwa at jthirikwa@united-church.ca.
You are Invited to Sue’s Retirement Party!
All invited to celebrate the retirement of ARW, HF, WOW Regional Councils Executive Assistant, Susan Duliban on Friday September 6th from 1 to 3pm at the Regional Council Office 1552 Hwy 6, Waterdown, ON L8N 2Z7 or via Zoom at this link: https://united-church.zoom.us/j/81252105843
We are Hiring! Executive Assistant to the Regional Councils
We are Hiring!
Job Posting: Executive Assistant
For Antler River Watershed, Horseshoe Falls, Western Ontario Waterways Regional Councils
Click here for Job Description: https://united-church.ca/opportunities/executive-assistant
Job Number: 24-28
Opening/Closing Date: July 15, 2024 to August 5, 2024
Opening/Closing Date: July 15, 2024 to August 5, 2024
Description
The Antler River Watershed, Western Ontario Waterways and Horseshoe Falls Regional Councils are seeking an Executive Assistant on a permanent full-time basis (35 hours per week).
Antler River Watershed, Western Ontario Waterways and Horseshoe Falls Regional Councils share staff with many, including this position, serving all three regional councils. These three regional councils represent diverse contexts: major urban centers as well as rural and recreational communities. Within them are significant hubs for technology, manufacturing and academia.
Reporting to the Executive Minister, the Executive Assistant supports the Executive Minister, the Regional Councils and their Executives and plays a vital role in the preparation for and holding of Executive and regional council meetings. The Executive Assistant also ensures that the official records of the regional council are properly maintained.
The primary areas of responsibility are:
- Resource meetings of the Executives and Regional Councils (25%).
- Executive Minister Support (22%).
- Support to Congregational Support, Western Ontario Waterways (15%)
- Information Management (20%)
- Function as or on behalf of the Governing Official (18%)
See attached job description for detailed tasks
Qualifications
- Post-secondary studies in a related field
- 3-5 years of experience in a senior administrative role or equivalent work and life experience.
- Computer skills in the use of various software applications – Office 365, Dynamics, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms and a willingness to use new technologies;
- Ability to translate the purpose of the regional councils into the experience of people making contact: offering welcome and support;
- Solid administrative, planning, time management, organizational and situational analysis skills to prioritize and plan work, meeting deadlines and completing multiple tasks on time with limited supervision, together with flexibility to deal with changing situations and priorities;
- Strong minute-taking skills;
- Strong interpersonal and communication skills, both verbal and written (includes writing, editing, proofreading, keen eye for attention to detail);
- Competence in arranging and hosting electronic meetings;
- Ability to work both independently and in a team environment, collaboratively and collegially;
- Demonstrated research, communication, and interpersonal skills
- Knowledge of the United Church would be considered an asset.
- Alignment with the vision and values of The United Church of Canada;
- Motivated self-starter capable of identifying needs and taking action in cooperation with volunteer leadership and other staff.
Working Conditions
The United Church of Canada has adopted a hybrid workplace model, providing flexibility for this position, working from a home office with office space available at the regional office located at 1552 Hwy 6, Carlisle, ON. The incumbent will be provided, for work purposes, use of secure devices and must be available by email, phone, teams or zoom during regular office hours Monday to Friday. Travel within the region will be required. Occasional additional hours, evening and weekend assignments may be required.
As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.
Compensation
The target hiring range for this position is $49,462 to $56,372 per year with the ability to progress to a maximum of $65,950. This is based on category 4 on the 2024 salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.
To Apply
Interested applicants are invited to submit their resume to Human Resources at careers@united-church.ca. Please quote job number 24-28 in your application.
Downloads
- executive-assistant-jd-june-2024-awh.pdf (212.19 KB) (PDF)
